Dance | Theatre | VOICE | MUSIC | Fitness

Provide comprehensive financial administration and operational accounting support. Responsible for maintaining financial records, managing payroll operations, and overseeing vendor payments to ensure smooth financial processes.

KEY RESPONSIBILITIES:

Payroll Administration

• Process payroll for instructors, staff, and contractors on a bi-weekly basis.
• Maintain payroll records including, hours worked, compensation adjustments, and deductions.
• Manage onboarding payroll setup for new employees, substitutes, and Contractors.
• Support all teachers and staff with questions, errors or other management of their timecards and reporting.
• Respond to payroll inquiries and resolve issues.

Accounts Payable Management

• Manage accounts payable, including invoice review, approval routing, and payment processing.
• Ensure timely payment of vendors and operational expenses.
• Maintain records of invoices and payment documentation.
• Coordinate payment schedules to optimize cash flow.

Bookkeeping & Financial Records

• Maintain financial records.
• Record, categorize, and reconcile financial transactions.
• Reconcile bank accounts and credit card statements regularly.
• Prepare financial reports and summaries for management review.

Financial Operations & Oversight

• Collaborate with studio leadership to support financial decision-making.
• Support budgeting and financial planning processes.
• • Payroll
    Keep accurate account of employees’ self-reported work hours. Reconcile time entered to ascertain it matches the employee’s schedule. Account for missed hours/shifts with subs to assure each employee is paid accurately.
    • Compile payroll hours to report to Clair and Payroll Express
    • Maintain active employee list in Jackrabbit and Payroll Express
    • Add new employees/subs to Jackrabbit and Payroll Express
    • Add/manage contractors/guest teachers (keep record of tax forms, etc) and their payments
    • Manage/record reimbursements/misc wage payments, PTO/work exchange of all employees
  • Cash flow/banking
    • Manage credit card balance/payments to cash on hand
    • Process payments to vendors and manage recurring monthly vendor payments
    • Assist each campus with bill pay needs
    • Monthly PayPal payables
    • Reconcile bank statements
    • Categorize expenses for QuickBooks reporting
    • Provide ongoing history of income vs expenses, broken down by campus
    • Use reporting through payroll company and JackRabbit to break down specifics of income and expenses, to be recorded in QuickBooks
  • Taxes and insurance
    • Annual franchise tax filing and payment
    • Quarterly sales tax filing and payment
    • Annual insurance audit(s)
  • Team support
    • Prepare budgets and other reporting or forecasting as requested by the Artistic Director and Campus Directors